Legora – Senior Workplace Manager – Design & Build

Official Role Description: Legora

About UsLegora is redefining how legal work gets done. Not built for lawyers, built with them. We work alongside the world’s best legal teams, who expect excellence, precision, and speed, and we hold ourselves to the same bar.Our AI-native workspace lets legal professionals move faster, think more clearly, and operate with sharper precision. By analysing thousands of documents in minutes and powering end-to-end workflows, we cut through complexity, teams can focus on what matters: judgment, strategy, and outcomes.1,000+ customers across 50+ countries trust us, including Cleary Gottlieb, Goodwin, Linklaters, White & Case, Dentons, and Barclays. We’ve scaled to $100M+ in ARR, with teams across Europe, North America and APAC, and continue to expand through acquisitions including Qura, Walter AI and Graceview.We partner with world-class performers: including Aaron Judge and the New York Yankees, Ludvig Åberg (and his caddie), and campaigns featuring Jude Law.Joining Legora means three things.We lean in: ownership over titles, outcomes over intentions.We fight for excellence: high standards, direct, ego-free feedback.We grow together: as a team and with our customers.Mission before ego. Everyone contributes. No one coasts.If you’re driven by impact, pace, and raising the bar. This is the place.The RoleWe’re looking for a Senior Workplace Manager – Design & Build to own the end-to-end delivery of our office build-outs, fit-outs, and workplace improvement projects globally. You’ll be the central point of accountability for translating Legora’s design vision into spaces that actually get built — on time, on budget, and to a standard we’re proud of.This is a hands-on role. You’ll manage projects from conception through to handover, working closely with architects, contractors, vendors, and internal stakeholders across Real Estate, Workplace Experience, Legal, Procurement, IT, and Finance. You’ll be joining a Workplace team that moves fast and holds a high bar — and you’ll be expected to do the same.What You’ll DoOwn Project DeliveryLead all phases of workplace construction and fit-out projects: scoping, planning, permitting, procurement, construction, and handoverDevelop and manage project schedules, budgets, and risk registers across all active projectsHold vendors and contractors accountable to scope, timeline, and quality standardsEnsure design intent is preserved throughout the construction processManage External PartnersServe as the primary point of contact for architects, general contractors, project management consultants, and specialist vendorsRun RFP and vendor selection processes; negotiate contracts and manage commercial relationshipsConduct regular site visits and progress reviews to maintain quality controlCoordinate InternallyPartner with the Real Estate team on site selection, lease negotiation support, and space planningWork with Workplace Experience to ensure operational readiness at handoverCollaborate with Finance on budget approvals, forecasting, and invoice managementProvide regular project updates to leadership, surfacing risks early and clearlyDrive Standards and Continuous ImprovementContribute to the development of Legora’s global workplace design standards and playbooksBuild and maintain accurate project documentation — drawings, specifications, schedules, and lessons learnedIdentify opportunities to improve how we deliver projects — faster, smarter, and with less frictionWhat You Bring6–10 years of experience in workplace, commercial construction, or corporate real estate project managementDemonstrated track record of delivering complex fit-out and build-out projects on time and on budgetStrong commercial acumen — comfortable owning a budget, reading a contract, and negotiating with vendorsExperience managing external architects, contractors, and specialist consultants across full project lifecyclesFamiliarity with permitting processes, local building codes, and construction administrationProficiency in project management tools and working knowledge of AutoCAD or similar (Revit a plus)Clear, direct communicator — equally comfortable on a construction site and in a leadership updateHigh ownership mindset: you close gaps, flag problems early, and don’t wait to be told what to doNice to HaveExperience delivering projects across multiple geographies or international marketsBackground working in-house at a fast-growing tech or SaaS companyFamiliarity with WELL, LEED, or BREEAM standardsExperience with FF&E procurement and coordinationWhat’s In It For YouGlobal collaboration: Partner with teams and clients domestic and internationally.Competitive package: Comprehensive salary, benefits, and tools for success.Meaningful work: Your efforts shape how thousands of lawyers use AI daily.In-person environment: Union Square office designed for ambitious builders.Benefits & Perks: We invest in our people with a comprehensive, thoughtfully designed benefits package:Medical, Dental & VisionMultiple medical plan options through Aetna and Kaiser PermanenteHSA or Healthcare FSA (based on plan selection)Dental plans via MetLifeVision plans via Vision CareFamily SupportGenerous parental leaveFree access to Maven ClinicDependent Care FSAFree One Medical membership for employees and dependentsAdditional PerksPre-tax commuter benefitsLife Insurance + STD/LTD401(K) with generous company matchUnlimited PTORobust voluntary benefits, including identity protection (via Aura), legal coverage via MetLife, pet savings programs, and moreLegora is an Equal Opportunity EmployerAt Legora, we believe great teams are built on diversity of thought and experience. We’re proud to be an equal opportunity employer and committed to creating an inclusive, high-performance culture where everyone can do their best work. We welcome people of all backgrounds and don’t discriminate based on race, color, religion, national origin, gender, gender identity or expression, sexual orientation, age, disability, veteran status, or any other characteristic protected by law.